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The Best Way to Communicate?

Brian Austin
Brian Austin Communication

Writers and communicators from around the world use a variety of means to get their message across. We can use words, gestures, imagery, videos, sounds, or a mix of any or all of what the human senses have to offer.

Caution tip: the same or similar gesture used across different cultures can be interpreted completely differently. Therefore, if relevant to your publication, be careful: know the outcome of how you say what you're going to say before you say it.

Yet, if we had to choose one flexible method of communication, in many instances, most probably, we may choose writing. Moreover, if we had to choose one style of writing that stands the best chance of being understood, enjoyed and accepted, here's one simple suggestion to consider:

  • Write how you talk - then clean up a little.

If You Want Impact At Any Cost, You Will Offend

Some folks also choose to combine the above tip "write how you talk", with the use of shock and awe to communicate something directly, bluntly, with vigour and effect.

We can easily cause offense, annoyance, irritation. If that is our aim, then we have made our choice. Choices have consequences. So long as we understand what we are seeking to do, before we engage mouth to brain to page, we can share something important, with impact and create a memorable impression, good or bad.

Though undoing a regret can be harder to achieve.

Let's Explore How To Write As We Speak In More Depth

Of course, we're always free to talk in a particular style while writing in a completely different way.

Also, if we try too hard to write in ways that follow strict grammar rules, such an approach can result in a creating a written delivery that may appear too formal, false, insincere, or condescending - which readers and listeners can often detect easily. At that point, we have lost.

Handy tip: while the world can be forgiving, best not to assume: we may not have a second chance to undo past mistakes. That's why making your best impression from the start, preceded by some good, carefully considered preparation, is a great plan.

To ensure our message flows and comes across in a relaxed, believable, natural way, for many types of communication, our writing style can indeed benefit by being written just as we would talk, using a conversational tone - essentially, that's all I'm doing right now.

Don't Forget Clean-Up Editing

Even, and especially with "conversational writing", some additional careful editing is usually necessary. Why? Sometimes when talking, we may:

  • Repeat the same point unnecessarily.
  • Talk using slang, or jargon.
  • Wander off topic.
  • Ramble on excessively.
  • And so on.

That's why clean-up editing is an essential step.

Using Software Voice Transcribing Tools

We can record our voice and transcribe that into text relatively easily today using an ever growing range of excellent tools, that utilize technologies such as Voice Assistant (Quanticapps Ltd)Dragon Dictation, Evernote for Android, and more.

Nevertheless, even with some familiarization with these time saving tools, we'll almost certainly need to tidy up our written communications before making the final version available to our target audience.

For now, at least, I suggest, don't leave your writing or speech creation completely to electronic tools, or even those remarkable tools that come with Artificial Intelligence (AI) built in.

In the relatively near future, AI may surprise, amaze, astonish, and even delight us. For today however, a human seeking to communicate successfully with, implore, or persuade another person, calls for, the human touch.